Everything that expires, and everything that moves.
Two halves of the same job. The compliance calendar is only useful if someone opens it, and people open the thing that has the loads in it.
Deadlines
One list, soonest first
Every recurring obligation your fleet carries, federal and California, in a single ordered list. Not a calendar you have to read — a queue you work down.
Drivers
Medical certificates and their shorter 3-month and 1-year variants, CDL expiry, the annual MVR inquiry and the review note that has to accompany it, Clearinghouse queries, and the 30-day clock on a new hire’s previous-employer checks.
Trucks
Annual DOT inspection, registration, CVRA weight decals, Clean Truck Check testing windows, and your CHP terminal inspection cycle.
The carrier
MCS-150 biennial update, UCR, Form 2290, IFTA quarters, IRP renewal, operating authority and insurance on file.
Alerts
Told early, not told constantly
The failure mode for software like this is not missing an alert. It is sending so many that you mute it, and then missing the one that mattered.
One digest, not fourteen emails
Compliance items arrive in a single morning summary. Only genuinely overdue items interrupt you by text.
Your schedule, your people
Choose the lead times and the channel per deadline type, and who gets it. The medical cards can go to the office; the authority problems can go to you.
Quiet hours
We do not text you at 2am about a renewal due in a month. Critical items can still break through, and you can see exactly which ones are allowed to.
Snooze that sticks
An overdue item you have already handled stops nagging, and we record that you snoozed it and when.
Custom reminders
The dates that are yours alone
Your insurance broker wants a call every March. Your best customer audits you every June. Your yard lease renews. None of that is in any regulation, and all of it costs you if it slips.
Add anything
A name, a date, how often it repeats, who to tell and how far ahead. It lives in the same list as everything else.
Attach it to anything
To a driver, a truck, a customer, or to nothing at all.
Loads
Booked, dispatched, delivered, paid
Real loads have several stops, a broker reference number that differs from yours, and detention terms buried in the rate confirmation. We store all three as fields, not as a PDF you have to reread.
Multi-stop by default
Pickups, deliveries, drops and hooks in order, each with its own appointment window and reference numbers — and whether it is a hard appointment or first-come-first-served, because those fail differently.
Detention terms as data
Free hours, hourly rate, and whether the broker requires pre-approval. That last one is where small carriers lose money.
Delivered and unbilled are different things
Operational status and billing status move independently, so a load can be delivered, sitting on an unsent invoice, and show up correctly in both places.
Search by their number
Because the number on the paperwork in front of you is the broker’s, not yours.
Dispatch
The screen that knows the rules
This is the part no one else in this price range does.
A blocked assignment, not a report
If a driver’s medical card expired last week, you cannot assign him a load. You find out at the moment you are making the decision, not in a summary you read next month.
Driver, tractor and trailer separately
Because trailers get dropped and swapped, and power-only loads have no trailer of yours at all.
Deadhead counted honestly
Revenue per loaded mile flatters you. We show it next to revenue per total mile, and default to the total.
Proof
Something you can hand over
A broker, an underwriter, or an officer at a scale asks what you have. A printable packet, dated, listing what we observed and when.
Assembled in the order they read it
Driver qualification files laid out the way 49 CFR 391.51 lists them, with present, missing and expired marked, and the gaps summarised on the first page.
It links out
To the federal record, so the person reading it can check us rather than take our word.
What we do not do
Worth saying plainly, because some of it is sold to you by others.
Automatic date reading from photos
An extracted date that is quietly wrong is worse than no feature. Not until the review step is genuinely fast.
Clearinghouse queries on your behalf
The rules forbid a service using your login, and prohibit blanket consent outright. We track when yours are due and hold the proof you ran them.
Filing anything
We track and remind. We are not a law firm and will not pretend to be one.
An ELD
You already have one. We read hours from Motive, Samsara and others instead.